One touch Scanning to PDF documentation

Using a CanoScan D660U and

Adobe Acrobat 5.0 on Windows 2000

 

By Douglas Motto - dmotto@cs.rutgers.edu

Laboratory for Computer Science Research - Rutgers University

 

Introduction

 

This document will take you step by step in setting up a CanoScan D660U scanner to allow for a one touch scanning directly outputting PDF document files.  One touch scanning will only allow one page PDF documents to be created.  To combine multiple PDF document pages into one PDF document you will need to use the Adobe Acrobat.  This document does not discuss this process.  Please be aware, the following steps in this document will change the default settings for the Canon ScanGear Toolbox settings.  These instructions are for the Windows 2000, but the manner of setting this up for Windows XP is almost the same.  If at any time options on your terminal differ from what is displayed here, but it is not explicitly identified as something to change, please make the appropriate changes anyway.

 

 

Requirements

 

A CanoScan D660U scanner with a front touch button and appropriate drivers installed;  The Canon ScanGear Toolbox CS program;  Adobe Acrobat 5.0 with Distiller installed;  and a printer device on the PC set up to use a PDF port and the Adobe PS print driver.

 

 

 

One touch configuration directions

 

Step 1)  Log into the Windows 2000 machine.

 

Once logged in, the “ScanGear Toolbox CS program should appear on the desktop.  If not, click on the start menu in the lower left hand corner, select Programs->Canon Scan Gear Toolbox CS 2.5->Canon ScanGear Toolbox CS 2.5.

 

Fig. 1

 

Step 2)  Click on Settings Box and a new window should appear.

 

 

Fig. 2

 

Step 3)  Select the Copy tab to change the copy setting options.

The menu will switch to look like Figure 3.

 

Fig. 3

 

Step 4)

A) Check on the  Show this button on Toolbar box.

B) Unselect Multiple copies.

C) Change Image type:  to Black and White.

D) Change Image quality (Resolution): to Super high.

E) Change Link to: to Driver.

 

Note: By default the Paper size: option should be set to Letter. If it is not, change it to Letter.

 

With all proper options selected the menu should look like Figure 4.

 

Fig. 4

 

Step 5) Select the Set… button to select the print driver you will use.

Once this is done the window in Figure 5 should appear.

 

Fig. 5

 

Step 6) Change the Name: of the printer to LCSR PDF Distiller.

 

Note:  By default Paper Size, Paper Source and Orientation should be as shown in Figure 5.  If not, set the following:  Paper Size to Letter, Paper Source to Automatically Select and Orientation to Portrait.

 

Note:  If the LCSR PDF Distiller printer name does not appear you can either choose Acrobat Distiller or add a new printer and create the LCSR PDF Distiller printer.  Using Acrobat Distiller as your printer will set the default Save location to be your local Desktop.  The default Save location for the LCSR PDF Distiller printer is \\Lcsrserver\.Server\All Shared\LCSR PDF Distiller Ouput\.  If you do not have permission to save files in that directory, it will try to save the file in the My Documents folder.  If you choose to change the default Save location to something else or do not have the LCSR PDF Distiller as a printer name option, you will have to create a new printer.  So long as Acrobat 5.0 is installed, this can be done very similar to the instructions in the DCIS document Setting Up a Postscript Printer Queue to Print to DCIS Printers on MS Windows 2000.  When at step 4 in that document, choose Create a new port, and select PDF port as the type.  Instead of step 5, a window will appear in which you select the default Save folder.  In step 6 select the Adobe PS print driver.  If this is not on your computer download it from http://www.adobe.com or select any postscript (PS) equivalent print driver.

 

 

 

 

 

Fig. 6

 

Step 7) Click the Properties… button once the LCSR PDF Distiller Printer Name has been selected.

The LCSR PDF Distiller Document Properties window will open as in Figure 7.

 

Fig. 7

 

 

Note: Verify that the Paper Source is set to Automatically Select and that the Color option is set to Black and White.  These are the defaults, but may have been changed.

 

Step 8) Select the Layout tab.

 

Fig. 8

 

Note:  Verify that the Orientation is set to Portrait, the Page Order is Front to Back and that the Pages Per Sheet is 1.

 

Step 9) Click Advanced.

Fig. 9

 

Step 10) Make sure the settings are as displayed in Figure 9.  Make any necessary changes and press OK.

Fig. 10

Step 11) Select the Adobe PDF Settings tab.

Fig. 11

 

Step 12) Verify that there are check marks in all boxes for View Result In Acrobat, Prompt for the PDF Filename, Delete log files for successful jobs and Ask to Replace existing PDF file.

 

Step 13)

A) If you will be using this feature for NSF proposal submissions, select FastLane as the Conversion Settings:.  If FastLane is not a option follow the instructions in the DCIS document Making National Science Foundation (NSF) Compatible PDF file and then return to this document.  If you will not be using this feature for NSF proposal submissions, select Print.

B) Select OK to make the changes effective.

 

Fig. 12

 

Step 14) Select OK once again to close the Print Setup window in Figure 12.

Fig. 13

 

Step 15)

A)    Verify that the Printer you selected in step 6  is now set.

B)    Click on the Prefs tab.

Fig. 14

 

Step 16) Change the option for When Scanner Push Button pressed to Copy.

Fig. 15

 

Step 17) Select OK.

 

You are now done with the configuration.

 

 

One touch using directions

 

Step 1) Place the standard letter piece of paper to be scanned into the scanner pushing the paper into the top right corner.

 

Step 2) Push the button on the front of the scanner.

Or click on the Copy Icon on the ScanGear Toolbox.

 

 

Wait while the following windows in figures, 16, 17, and 18 appear.

 

Fig. 16

 

 

Fig. 17

 

Fig. 18

 

 

 

 

Fig. 19

 

Step 3) The LCSR PDF Distiller Printer will print to the  \\Lcsrserver\.Server\All Shared\LCSR PDF Distiller Ouput\ folder by default.  If you do not have permissions to write to this folder, it you select the My Documents folder by default.  At this time you can also change the location to save the file to anything you wish. 

 

Fig. 19

 

Step 4) The default name to save the file will be ScanGear Toolbox CS.  Select an appropriate name.  DO NOT save the file as ScanGear Toolbox CS.  This name is will in all to likely-hood be written over by accident at one time or another.  In this example, the file is saved as PDFTestPage.

Fig. 20

 

Step 5) You may see the window in Figure 20 appear after Step 4.  Either, make sure you are not overwriting a file you or someone else needs and select Yes, or select No and change the name of the file you are trying to save it as.

 

Fig. 21

 

Step 6) You may also see the window in Figure 21.  This windows appears if a file exists called ScanGear Toobox CS.pdf in the directory in which you are trying to save.  This happens even if you are NOT trying to save the file under the name ScanGear Toolbox CS.pdf.  Check the file called ScanGear Toolbox CS.pdf in your save directory.  If you chose the LCSR PDF Printer in the configuration section, setup 6, above the default directory is \\Lcsrserver\Server\All Shared\LCSR PDF Distiller Output\.  Either,

A)    If you feel that you or someone else still needs this file.  Select NO.  Rename the ScanGear Toolbox CS.pdf file in the directory to something else.  Then restart the scan from Step 1.

B)    If you feel that you or someone else does not need this file.  Select Yes.  This will allow you to proceed with the following step.  After you are done.  Delete the ScanGear Toolbox CS.pdf file in your save directory.

 

Fig. 22

 

Figure 22 will appear briefly.

 

Fig. 23

 

Then 2 icons will appear in your lower right taskbar.  A small printer and an Adobe Acrobat icon.  When they disappear, proceed to the next step.

Fig. 24

 

Step 7) At this point the file will be saved as the file PDFTestPage.pdf, or whatever you chose to call it, in the  \\Lcsrserver\.Server\All Shared\LCSR PDF Distiller Ouput\ directory, or another directory if you changed the default settings.  Adobe acrobat should automatically open up on the screen.  If Acrobat does not automatically start, look in the directory \\Lcsrserver\Server\All Shared\LCSR PDF Distiller Output\ and manually open the file you saved by double clicking on it.  Verify with Acrobat Reader that your file was made successful

 

 

Fig. 25

 

You are done.  You can now do with the file, whatever you please.

 

 

If you have any questions about one touch PDF scanning, please contact the DCIS Help Desk at http://please.rutgers.edu/help